Documentation Section

 

國際太極拳聯盟總會文書組執掌

Duties and Responsibilities of the Documentation Section, World Tai Chi Chuan Federation Headquarters

 

一、職責目標

負責總會所有公文、會議紀錄、證書、出版資料及文件管理工作，確保文件製作正確、格式一致、存檔完整，並支援各組行政文書需求。
Objective:
To manage all official documents, meeting minutes, certificates, and publication materials of the Federation, ensuring accuracy, consistency, and proper archiving while providing administrative document support to all sections.

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二、主要職掌

Key Responsibilities:

1. 公文製作與往來處理：
   　負責總會所有公文、函件、通知之撰擬、發送與歸檔。
   　Document Drafting and Correspondence:
   　Prepare, issue, and archive all official letters, notices, and correspondence for the Federation.
2. 會議資料與紀錄：
   　整理各項會議資料、議程、出席名冊及會議紀錄，確保存檔完整。
   　Meeting Documentation:
   　Compile agendas, attendance lists, and minutes for meetings, ensuring proper filing and record accuracy.
3. 證書與獎狀製作：
   　協助製作競賽、培訓、感謝及榮譽證書，確保內容正確與格式統一。
   　Certificate Preparation:
   　Assist in producing competition, training, appreciation, and honorary certificates with standardized formatting and accurate details.
4. 文件校對與編輯：
   　負責文件、報告、公告、出版資料之文稿校對與版面審查。
   　Editing and Proofreading:
   　Edit and proofread official documents, reports, and publications for clarity, consistency, and correctness.
5. 中英文文件管理：
   　協助文件中英文對照撰寫與翻譯校審，確保國際使用一致性。
   　Bilingual Document Management:
   　Assist in preparing and reviewing bilingual (Chinese-English) versions of documents to maintain international consistency.
6. 資料歸檔與保存：
   　建立文件編號及歸檔制度，保存會議記錄、活動文件與歷年資料。
   　Archiving and Record Keeping:
   　Implement document numbering and filing systems; preserve meeting and event archives for future reference.
7. 出版品與活動資料支援：
   　支援活動手冊、年刊、議程手冊及其他印刷品之編輯與送印。
   　Publications and Event Materials:
   　Support the editing and production of handbooks, annual reports, and printed materials for events and conferences.
8. 跨組協調與行政支援：
   　與秘書處、翻譯組、設計組及各單位協調，提供行政與文件支援。
   　Coordination and Administrative Support:
   　Coordinate with the Secretariat, Translation Section, and other units to provide comprehensive document and administrative assistance.

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三、任用條件

具良好書寫、編輯與組織能力，熟悉文書格式、公文處理與電腦應用，能中英文溝通與校對者尤佳。
Qualifications:
Possess strong writing, editing, and organizational skills; familiar with document formatting, official correspondence, and computer applications; bilingual proficiency (Chinese-English) preferred.