2026年4月5日 星期日

Secretariat Annual Calendar (Draft)

World Tai Chi Chuan Federation Secretariat Annual Calendar (Draft)

Chinese Edition 

I. Fixed Mechanisms (Ongoing Throughout the Year)

(1) International Secretariat Working Group Meetings

Participants:
Secretary General, Deputy Secretary General Fu, Deputy Secretary General Lin, Deputy Secretary General Du, Deputy Secretary General Jiang

Main Tasks:

  1. Draft invitation letters and registration forms
  2. Translate competition rules and event content into English
  3. Reconnect with previously participating countries that have lost contact
  4. Develop new member countries
  5. Assist in planning travel and visit itineraries (2–3 days)
  6. Track registration progress of each country
  7. Compile international meeting agendas, programs, and attendance lists
  8. Coordinate international visiting delegations and domestic reception
  9. Support administrative coordination for Vice Chairman Wu Ronghuei’s overseas visits, teaching, and promotion of designated push-hands routines
  10. Maintain regular website updates

(2) Weekly Operational Mechanisms

  1. The Secretary General or Executive Deputy Secretary General shall report to the headquarters office once per week and handle necessary matters
  2. Weekly online meeting of the International Secretariat
  3. Biweekly internal meeting between the Secretary General and Executive Deputy Secretary General / Deputy Secretaries General
  4. Quarterly (or as needed) international check-ins with member countries (Quarterly Check-in)
  5. Deputy Secretary General Lin stationed at the office to handle communication with the Ministry of Sports and urgent matters
  6. Quarterly strategic meeting with Vice Chairman Wu Ronghuei
  7. Monthly meeting between the Secretary General and Vice Chairman Wu Ronghuei (first Tuesday of each month)

(3) Ongoing International Affairs

  1. Maintain continuous contact with 49 member countries
  2. Gradually reconnect with previously participating but currently inactive countries
  3. Develop new member countries or new cooperative partners
  4. Arrange delegation visits to member countries as needed
  5. Arrange overseas teaching, attendance, and support based on invitations
  6. Support international groups visiting Taiwan for training
  7. Assist in arranging 2–3 day itineraries for visiting guests
  8. Continuously update official website content, international announcements, and English materials

II. Monthly Master Schedule

April 2026 (Initiation Month)

(1) Internal Work

  1. Launch annual planning of the International Secretariat
  2. Organize contact information of 49 member countries
  3. Identify inactive countries and prioritize follow-up
  4. Draft World Cup invitations, registration forms, and intent forms
  5. Continue English translation of competition rules
  6. Promote designated push-hands routines to member countries
  7. Draft descriptions for newly added World Cup events (forms, saber, sword, etc.)

(2) Regular Meetings

  1. Weekly online Secretariat meetings
  2. Biweekly coordination meetings
  3. Monthly meeting with Vice Chairman Wu (first Tuesday)

(3) International Affairs

  1. World Tai Chi and Qigong Day: April 24 annually; plan participation and preparation (2027: April 24). Participation in India or other countries may be scheduled as a key late-April activity
  2. Medal production planning for April 2027 (quantity, design, budget)
  3. Preliminary coordination with Santa Barbara branch, LA Lightning, and U.S. Taiwan seminars if needed

May 2026

(1) Internal and Institutional Work

  1. Review and revision of organizational constitution led by Chairman Lai, Vice Chairman Wu, and Acting Chairman/Secretary General Yu
  2. Compile revision proposals, English translation needs, and announcement procedures
  3. Budget preparation and confirmation
  4. Continue translation of World Cup rules and international meeting materials

(2) International Meetings / Visits

  1. Planned meeting with Vice Chairman from Korea
  2. Continue communication with all countries to assess support or visits needed

(3) Reception / Support

  1. Arrange reception for Belgian delegation
  2. Identify potential visiting groups for current or next year
  3. Prepare administrative support for Vice Chairman Wu’s potential visits to Switzerland, France, Japan, and China

June 2026

(1) International Check-in (Q1–Q2 Transition)

  1. Review status of international contacts
  2. Identify countries requiring visits
  3. Assess participation intentions for coach seminar, judge seminar, and World Cup
  4. Assign responsibilities for reconnecting inactive and new countries
  5. Review website updates
  6. Completion of Tai Chi research publication submissions

(2) Overseas Visit Planning (TBD)

  1. Visits to Philippines, Mauritius, South Africa, Korea, Japan
  2. Arrange representatives as needed
  3. Support Vice Chairman Wu’s Boston and Washington training, push-hands seminars, and judge certification (Levels 1–4)
  4. Assist member countries in promoting designated routines

July 2026

(1) World Cup Preparatory Documents

  1. Continue drafting English rules and invitations
  2. Compile historical participation records
  3. Prepare distribution of international regulations
  4. Consolidate online meeting discussion topics

(2) International Promotion

  1. Outreach to new countries
  2. Re-engage existing member countries
  3. Visit Vice Chairman William Nelson (France)
  4. Continue promotion of push-hands routines and judging system

August 2026

(1) Online International Meeting Preparation

  1. Distribute agenda and discussion topics
  2. Conduct preliminary online discussions
  3. Collect feedback
  4. Form preliminary resolutions
  5. Prepare materials for October seminar and meeting

(2) Administrative Tasks

  1. Compile issue lists by country
  2. Plan meeting announcements and voting items
  3. Prepare resolutions, certifications, and membership approvals

September 2026

  1. Confirm attendance and numbers
  2. Prepare coach seminar materials
  3. Prepare meeting agenda and documents
  4. Finalize English materials
  5. Arrange reception, translation, logistics
  6. Website updates
  7. Confirm certificates for new branches and coaches

October 2026

(1) Major Annual Events

  1. International Coach Seminar
  2. Coordination of interpreters
  3. International Meeting (final announcements)
  4. Issuance of certificates
  5. Majority of issues finalized online

(2) On-site Operations

  1. Venue, materials, certificates, reception
  2. Guest reception
  3. Follow-up communications
  4. Completion of Tai Chi research publication

November 2026

  1. Review seminar and meeting outcomes
  2. Analyze participation
  3. Update expected World Cup participants
  4. Identify key countries to visit
  5. Coordinate Vice Chairman Wu’s future plans

December 2026

  1. Prepare World Cup invitations
  2. Confirm new competition categories
  3. Estimate materials and medals
  4. Volunteer planning
  5. Website updates
  6. Plan Tai Chi Night performances

January 2027

(1) World Cup Preparation

  1. Finalize invitations and forms
  2. Complete English rules
  3. Prepare website downloads
  4. Identify special documentation countries
  5. Publish Tai Chi research journal

(2) Support & Visits

  1. Plan Vice Chairman Wu’s overseas schedule
  2. Confirm visiting delegations

February 2027

(1) Participation Confirmation

  1. Track 49 countries
  2. Follow up non-responses
  3. Reconnect inactive countries
  4. Confirm new participants

(2) Visiting Groups

  1. France, Egypt, Philippines, Japan (Kanto)
  2. Prepare reception plans

March 2027

  1. Finalize invitations and rules
  2. Website updates
  3. Confirm event documentation
  4. Visa and logistics preparation
  5. Draft international meeting agenda

April 2027

(1) International Activities

  1. Visit Santa Barbara branch
  2. Visit LA Lightning
  3. Support U.S. Taiwan seminar
  4. Medal production coordination

(2) Events

  1. World Tai Chi Day (April 24)
  2. Contact South Asia branches (Nepal, India)
  3. Finalize invitation distribution

May 2027

Goal: Ensure all countries complete registration

(1) Tasks

  1. Send emails
  2. Provide forms online
  3. Send invitations
  4. Participation Intent Forms
  5. Tai Chi Night proposals
  6. Rules publication
  7. Announce new events
  8. Announce schedules

May–August 2027

(1) Registration

  1. Verify data
  2. Compile participant list
  3. Assist documentation
  4. Follow up non-registrations

(2) Handbook

  1. Participant list
  2. Order of entry
  3. Chairman speech
  4. Rules
  5. Program
  6. Schedule
  7. Meeting materials

(3) Tai Chi Night

  1. Venue confirmation
  2. Performance coordination

(4) Volunteers

  1. Recruit guides
  2. Recruit interpreters

September 2027

  1. Venue confirmation
  2. Volunteer assignments
  3. Training
  4. Printing materials
  5. Final documentation
  6. Opening speech coordination

October 2027

(1) Main Events

  1. International Judge Seminar (Oct 22–24)
  2. World Cup & International Meeting (Oct 25–26)
  3. Certification issuance
  4. New Vice Chair confirmations

(2) On-site Work

  1. Setup and logistics
  2. Materials preparation
  3. Rehearsals
  4. Meeting execution
  5. Competition operations
  6. Guest reception

III. Annual Special Projects

(1) Support Vice Chairman Wu Ronghuei’s International Visits

Countries: USA, Switzerland, France, Japan, China

(2) Overseas Teaching & Training

Push-hands routines, judge certification, coaching systems

(3) Member Country Visits

Philippines, Malaysia, South Africa, Korea, Japan, others

(4) U.S. Visits

Santa Barbara, LA Lightning, Boston, Washington

(5) Reception of International Delegations

Belgium and others

(6) Support for Visiting Training Groups

France, Egypt, Philippines, Japan


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